Essential Event/Party Guide

Corporate Events

Corporate Events – research guidelines on what is needed at a corporate event i.e projector, TV screen for presentations or training session, if its a big group hire small pa system with mic

The must-have audio visual event equipment checklist

Before event planners shop around for quotes from audio visual (AV) suppliers to support your corporate event , they need to fully understand what your equipment requirements are.

If you’re planning a corporate event, look to your event strategy, special guests and internal stakeholders to determine which pieces of equipment are most relevant. Everyone is likely to have unique requests, so it’s important you understand what the different equipment on offer is and what’s really crucial to your event.

Microphones

Microphones are a deceptively simple thing. You know you’ll need to account for the maximum number of speakers at any given time and provide enough microphones accordingly – but you also need to consider what kind of microphones you’ll require.

If you’ll only have a single speaker at a time, a wired microphone is a great option as it’s more reliable. However, wireless may be the way to go if you have multiple speakers on stage at once, as you don’t want wires getting tangled or tripping anyone. Similarly, if you’re hosting a panel and expect audience questions you’ll need microphones that can be moved freely.

Lastly, think about lapel or headset microphones. These are smaller, wearable microphones that let your speakers present hands-free, which can be especially valuable for product demonstrations.

A sound board helps event management staff handle different audio channels.A sound board helps event management staff handle different audio channels.

Speakers

it’s important for the audio to be high quality. For this reason, it’s important to invest in quality speakers.We would recommend having a look at our packages that are affordable.

Mixer/sound board

Sound boards are electronic consoles used to manipulate and combine audio signals before routing them to your speakers.

Some venues may include a sound board, but it won’t always be up to scratch for what you need. Depending on the external sound systems and number of microphones, you’ll need a decently sized sound board to handle multiple inputs. It’s important to carefully count (and count again!) the number you’ll need for microphones, laptops and other devices.

Projectors and screens

Depending on your venue and event format, you’ll need a number of screens to display content on. These may be digital LCD or plasma monitors, LED panels, or projectors and projection screens.

Your choice of display comes down to the layout of the venue and aspects such as a light, content type and audience headcount.

A projector or LED is ideal for large audiences as it’s capable of scaling up to enormous sizes fairly easily. That said, you’ll need to consider how bright your projector needs to be. A brighter projector ensures better visibility – crucial for presentations. Natural light will impact the visibility of a projection, so you’ll need to opt for a particularly bright bulb in venues with a lot of light leakage.

Rear projection (wherein the projector is placed behind the screen) tends to offers one of the best visibility and high-quality images, but requires more set up space. LED panels currently provide the most high-quality imagery you can use, but are more expensive.

Meanwhile, monitors are a great option in intimate panel rooms as no-glare screens can present slides clearly and there’s generally less need to lower the lights of the room.

Finding the right audio visual equipment is crucial to delivering a show-stopping event.Finding the right audio visual equipment is crucial to delivering a show-stopping event.

Video switcher

A video switcher is a device that operates much like a sound board, but for visuals. It selects between multiple incoming video signals and directs them to a single output such as a streaming device, video recorder or screen/monitor.

You’ll need a video switcher if you intend on having various visual streams presented on the same output throughout your event – cameras, slides and videos. Your AV team will be able to control the switcher and ensure the best content is being shown on-screen at the right times.

Just like with the sound board, think about how many inputs you’ll need for your video switcher. You might also consider adding an extra input as backup in case any devices freeze, so your team can quickly switch to another laptop with the same slides, for example, with just a push of a button.

Adaptors

With so many different devices requiring connection to various parts of your AV setup, you’ve got to be prepared for any surprises. That means having a backup catalogue of different adaptors, in case a speaker asks to have slides presented from their own devices, and the input provided doesn’t match your video or sound mixer.

Deliver a dynamic show with creative AV staging strategies.

Stage lights

Most venues can provide basic event lighting to ensure your speakers can be seen – but if you’re interested in adding some real drama to your event, you should consider a more comprehensive lighting system. From coloured lights to gobos, lighting is an oft-overlooked channel to add dynamic flair and additional branding opportunities. Additional lighting may also be required if you are planning to broadcast your event.

Sporting Events

Some of the Biggest Sporting Events that have the Nations Sitting on the Edge of their Seats:

The Melbourne Cup

State of Origin

ICC Men’s T20 World Cup

Fifa World Cup

What streaming service will be showing the event

  • SBS On Demand: Streams international cycling tournaments, football (the FIFA World Cup), motorsports, basketball, gymnastics and more.
  • 10 Play: Home to certain football tournaments (A-League for example), Bellator MMA, NBL and some Formula 1 races.
  • 9 Now: Where you can find specific tennis tournaments, NRL (like the State of Origin), and Rugby.
  • 7 Plus: Stream AFL, cricket, certain motorsports, NFL and the Olympics here.

Now, moving over to classic sports streaming services, there is also some free content available for you here.

  • Kayo Freebies: Select AFL, baseball, motorsports, netball and surfing events are available to stream free here.

While Kayo is a paid service, you can register for Kayo Freebies by downloading the Kayo app and creating an account. The games and shows will be available cost-free; they shouldn’t require credit card details or any other payment information at the registration point. Just sign up and start watching.

  • Red Bull TV: If you’re an adventure sports type, you can catch live streams of events like the UCI MTB World Cup or Red Bull Batalla here.

The best Aussie sports streaming services, generally

sports streams australia
This is about to be you streaming all the sport.

If you’re a major sports fan, however, and want access to every game live and on-demand, you’re probably going to need more than a free account. In that case, here are the best Australian sports streaming services, what they air and how much they cost.

  • Kayo: This is where you can catch NBA games, AFL, Formula 1, MotoGP and more. You can sign up for a free 14-day trial, after which you have the choice of a One, Basic or Premium subscription ranging from $25 per month to $35 per month.
  • Stan Sport: Joining the Stan streaming service in 2021, Stan Sport is home to UEFA football tournaments, Grand Slam tennis, Super Rugby and the Professional Fighters League. You can add Sport to your existing Stan subscription (ranging from $10 to $19 per month) for an additional $10 per month. If you’re unsure, you can sign up for a 30-day free trial first.
  • Optus Sport: This streaming service is the home of the Premier League, Women’s Super League and other international football matches. You may be able to swing a free subscription with certain Optus plans in the past, but that’s no longer the case. You’re looking at $14.99 per month or an Annual Pass for $139.
  • Fox Sports: Yes, Foxtel is still around. Adding a Sport package to your base subscription (which is $25 per month) will land you aced to Fox League, Footy Play, ESPN, beIN and Fox Cricket. New customers can get a 10-day free trial of Foxtel Now, with the sports package included. After this point, the Sports package will set you back an additional $29 per month on top of the base cost.
  • DAZN: This is your one-stop shop for boxing content. Sign up for $13.99 per month and you’ll get access to everything from documentaries and series to classic fights and exclusive matches.

WIFI

A solid internet connection is key to a successful virtual event. To ensure your Wi-Fi is up to snuff, invest in a high-powered wireless router for the venue space –and have a backup just in case there’s an issue.

Projectors

For optimum performance, we recommend using 1080p resolution video projectors with HDMI inputs

TV Screens

For the screens, look for models with HD or UHD resolutions (the higher the better

Speakers

Virtual events are typically live-streamed or recorded to be watched later, which means that it’s important for the audio to be high quality. For this reason, it’s important to invest in quality speakers.

We would recommend having a look at our packages that are affordable for those of you who are looking to host one of these events at your house or Venue:

Audio Visual Equipment Hire

JBL EON615 PA Package – 100 People

$199.99 /night
$129.99 /night
$299.99 /night

Audio Visual Equipment Hire

Behringer PA Package – 200 People (tops)

$199.99 /night